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Driving Digital Change

Sustainable - Secure - Human-Centered


Designing or modernizing an information architecture (IA) is a critical undertaking for businesses to ensure that their information assets are easily accessible, manageable, and effectively used to meet business objectives. Joachim Weidemann can help you design and implement a future-proof information architecture, motivating your teams to join your path.

1. Assessment & Discovery

Stakeholder Interviews: Engage with key stakeholders to understand the business objectives, current challenges, and the envisioned future state.

Current State Analysis: Review the existing IA – this includes data structures, content organization, taxonomy, metadata, user journeys, etc.

Technology Stack Analysis: Understand current software and systems in place and any constraints they might impose.


2. Vision & Strategy

Define Objectives: Clearly state what you intend to achieve with the new IA – this could be anything from increasing data accessibility to improving user engagement on a platform.

User Research: Conduct surveys, interviews, and usability tests to understand user needs, behaviors, and pain points.

Benchmarking: Analyze competitors or similar industries to identify best practices.


3. Design & Development

Content Inventory & Audit: List all content and data assets, then assess their relevance, quality, and timeliness.

Information Organization: Develop hierarchies, categories, and taxonomies based on user needs and business goals.

Metadata & Tagging Strategy: Define how content will be tagged and categorized to be easily searchable and usable.

Prototyping & Testing: Create wireframes or prototypes of the IA structure, then test these designs with real users to gather feedback.

Iterate & Refine: Based on user feedback and business objectives, refine the design as needed.


4. Implementation & Integration

Choose the Right Tools: Ensure that the content management system (CMS), database systems, and other platforms support the IA structure and can handle the intended volume of data/content.

Migration Plan: If moving from an old system to a new one, plan for the migration of data, ensuring minimal disruptions.

Training: Equip employees with the knowledge and tools to use, maintain, and evolve the IA as needed.


5. Validation & Optimization

Continuous User Testing: Regularly test the system with users to ensure it meets their needs and make adjustments as required.

Performance Analytics: Track how well the IA is serving business goals using metrics such as search success rates, user engagement, and more.

Iterative Improvements: Based on analytics and feedback, continue to refine and enhance the IA over time.


6. Governance & Maintenance

Documentation: Document IA standards, best practices, and decisions for future reference and training.

Roles & Responsibilities: Clearly define who is responsible for what aspect of the IA, including updates, testing, and maintenance.

Review Cycles: Schedule regular reviews of the IA to ensure its relevance, efficiency, and alignment with business goals.


7. Scalability & Future-Proofing

Adaptability: Design the IA with flexibility in mind, so it can evolve with changing business needs, technologies, and user behaviors.

Tech Considerations: Ensure that the chosen technologies can scale and adapt to future needs or integrations.


Modernizing or setting up an information architecture is not a one-time activity. It’s a continuous effort that requires attention to user needs, business objectives, and technological advancements. By following this comprehensive approach, companies can establish a robust IA foundation that will serve them well into the future.

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